Year End Reporting 2023-2023

Rent bank name *

Name of person completing the report *

First

Last

Email *

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What has been your key learning this year? How will it impact your programming moving into next fiscal? *

With the funding provided by BC Rent Bank, are there any objectives you set out in your application for funding that were not achieved? If so, what are they, and what prevented you from achieving them? *

This could include – meeting program targets, hiring staff, fundraising goals, plans for community engagement, etc.

Your Rent Bank's Operations

Assuming the client is prompt and responsive, what is the typical number of business days from the time the pre-assessment is received until the applicant is notified of the loan decision? *

To help us better understand your rent bank’s application process, please provide the following information. What forms (beyond the pre-assessment) are clients required to complete as part of their application? *

What supporting documents are requested from clients as part of their application? *

To help us better understand your rent bank’s loan review process, please provide the following information 1.) What tools or mechanisms are used to assess the application? 2.) Who reviews and makes the final decisions on loan applications? 3.) How often does the loan review process occur (I.E daily, weekly)? *

Approximately how many staff hours per week were dedicated to this rent bank in 2022-23? * *

Please include total number of hours, regardless of which funder is covering the staff person’s hours. For example, you have two case managers. The first is full-time at 35 hrs/week and is funded entirely by BCRB. The second is part-time (14 hrs/week) and funded by Reaching Home. You also have 1 hr/week of supervision and 1 hr per week of finance. Your total is (35+14+1+1) = 51.

Looking Ahead

Thinking of the client experience when it comes to accessing rent bank services, what is the TOP barrier that clients face? *

150 word max

Beyond providing funding support, what is one thing BC Rent Bank could do this upcoming year to better support your project? *

150 word max. BC Rent Bank assumes a posture of learning. We value your input and welcome your insights as to how the project can be improved.

General Comments: Is there anything else you would like to share with us?

150 word maximum. This question is optional.

Fourth Quarter Outputs (Jan – Mar 2023)

Please only include outputs for Q4.

Number of Pre-Assessments Received *

Please do not include those that were “closed – duplicate”.

Number of Loans Issued *

Number of People Impacted by Loans *

Total number of individuals impacted by approved loans. Include all adult and minor members of the household that benefit from the approved loan.

Number of Loan/Grant Combinations Approved *

Number of People Impacted by Loan/Grant Combinations *

Total number of individuals impacted by the loan/grant combinations issued. Include all adult and minor members of the household that benefit from the approved loan/grant.

Number of Grants Approved *

Total number of grants approved for housing and essential utilities (gas and hydro).

Number of People Impacted by Grants *

Total number of individuals impacted by the grants issued. Include all adult and minor members of the household that benefit from the approved grant.

Number of People Who Received Supplemental Supports at Your Organization *

A supplementary support is a service such as advocacy, mediation, tenancy rights, assistance applying for benefits, food/clothing provision, and counselling services. “In-house” means any service provided by your rent bank or any other program housed at your organization. e.g internal referral to HPP, HOP, etc. Record the number of people who received supplementary supports, not the number of supports provided per individual.

Number of People Referred to Another Agency for Supplemental Supports *

A supplementary support is a service such as advocacy, mediation, tenancy rights, assistance applying for benefits, food/clothing provision, and counselling services. “Referred to another agency” means directing an individual to a resource outside your organization. Record the number of people who received supplementary supports, not the number of supports provided per individual.

FOURTH QUARTER FINANCES

Loan Capital – Opening Balance *

Total dollar amount available on the first day of the quarter ($) Note – this figure should equal the prior quarter’s ending balance you reported; if not – please use the additional comments box to explain why.

Loan Capital – Additional Funds *

Total dollar amount of additional funds received for loan capital ($). This should include funds received from BC Rent Bank and any other donors. Do not include additional funds for operations or grants here.

Loan Capital – Repayments *

Total dollar amount of funds collected from repayment of loans ($). IMPORTANT: Please include all repayments collected during the quarter – not only repayments on loans issued during the quarter.

Loan Capital – Loans Issued *

Total dollar amount of funds distributed for loans ($)

Loan Capital – Closing Balance. NOTE – if this closing balance is different than what is reflected on your year-end financial report uploaded below, please use the additioal comments box to provide clarity. *

Total dollar amount of loan capital available on the last day of the quarter ($) Calculation: opening balance + additional funds + repayments – loans issued = closing balance.

Additional Comments on Finances (optional)

Use this space to provide any additional information or clarity regarding the financial section above.

Financial Report

Please upload a copy of your completed 2022-23 BCRB Year-End Financial Report. *

Click or drag a file to this area to upload.

Please upload supporting documentation from your finance software supporting the expenses on your year-end financial report. Note – individual transaction listings are not necessary, summaries are preferred. *

Click or drag a file to this area to upload.

Name